Privacy and Confidentiality Policy

AmaSoma Integrative Wellness Services Last updated: July 10, 2025

At AmaSoma Integrative Wellness Services (AIWS), your privacy matters. This policy outlines how your information is collected, used, and protected in accordance with:

  • HIPA (Health Information Protection Act, Saskatchewan)

  • PIPEDA (Personal Information Protection and Electronic Documents Act, Canada)

  • CRNS (College of Registered Nurses of Saskatchewan) standards of practice

Who We Are

AIWS is an independent, nurse-led practice founded by Amanda Stephens, RN. We offer holistic nursing, coaching, yoga therapy, and trauma-informed care, delivered virtually and in person through The Studio in Saskatchewan.

What We Collect

We only collect the information needed to provide safe, effective care. This may include:

  • Your name and contact information

  • Health history and current wellness concerns

  • Notes from sessions or assessments

  • Emergency contact and billing info (if applicable)

How Your Information Is Used

Your information helps us:

  • Provide personalized care and support

  • Track your progress and tailor services

  • Communicate with you securely

  • Meet nursing documentation standards

Your Consent

By working with AIWS, you agree to the collection and use of your information as described. You can withdraw your consent at any time, understanding that this may affect the care we can offer.

How We Protect Your Privacy

Your data is stored securely using encrypted, privacy-compliant platforms:

  • Practice Better (for charting, forms, and messaging)

  • Stripe or Square (for secure payments)

  • Zoom (for password-protected virtual sessions)

  • Google Workspace (for encrypted email communication)

We follow CRNS standards for record-keeping and confidentiality. Any paper records are stored in a locked, restricted-access location.

When Information Is Shared

Your information is never sold or shared without consent. It may only be shared when:

  • Required by law or regulation

  • There's an immediate risk of serious harm

  • You’ve given written permission to coordinate care with another provider

How Long We Keep Records

We retain your records for 10 years from your last session (or longer if required). After that, records are securely deleted or destroyed in accordance with healthcare standards.

Your Rights

You have the right to:

  • View your personal health information

  • Request corrections or updates

  • Ask how your information is used or stored

  • Withdraw or limit consent

To do so, please contact Amanda at: info@amasomawellness.ca

Newsletter & Website Forms

If you sign up for a newsletter, free gift, or download through our website:

  • We collect your name and email address

  • You can unsubscribe at any time

  • Your data is never shared with third parties

Testimonials & Social Media

Testimonials are shared only with your written consent. We never post identifying information without permission. Please note: personalized support is not provided through Instagram, Facebook, or other social platforms. For care, contact us directly.

Virtual Services

Virtual services are offered to Saskatchewan residents and may be available to others depending on your location and licensing requirements in your province. Please reach out if you're unsure.

Questions or Concerns?

We take your privacy seriously. If you have any questions, contact:

Amanda Stephens, RN
AmaSoma Integrative Wellness Services
📍 Saskatchewan, Canada
📧 info@amasomawellness.ca